Volvo Car Sales Administrator

• Location: Lipscomb Maidstone, Aylesford
• Salary: £27000- £28000 per annum (commensurate with experience)
• Contract: Permanent Full-time
• Hours: Full Time 8.30am – 5.00pm Mon – Friday
• Contact: Email to personnel@lipscomb.co.uk
• Date Posted: February 2026

Lipscomb Maidstone is a proud family-owned, multi-franchise car retailer representing Volvo, Polestar and Geely Auto from our newly refurbished prestige site on Forstal Road, Aylesford. With a long-standing reputation for personal service and customer care, we operate a busy and successful sales department and are now looking for a Volvo Sales Administrator to join our close-knit team. The role involves providing administrative support to the sales department and assisting with internal accounting processes.

Responsibilities include invoicing, stock control, and acting as a key link between the accounts and sales teams. As a Sales Administrator, you will play a vital role at the heart of our sales operation, working to strict deadlines and helping ensure everything runs smoothly. The successful candidate will have accurate keyboard skills, strong numeracy, and excellent attention to detail, along with the ability to work collaboratively within a busy, target-driven team. A commitment to delivering the highest levels of customer satisfaction is essential.

Duties will include:

• Receipt of vehicles into stock, preparation of work requests and monitoring progress
• Arranging vehicle documentation, licensing, warranty and verification checks
• Coordinating paperwork for the purchase/sale of new/used vehicles
• Maintaining stock and production of reports and stock lists as required
• Processing invoices on sale and reconciling within Pinewood Pinnacle management system
• Ordering of vehicles in line with company guidelines supported by the Sales Manager

Skills and experience required:

Essential:

• Excellent telephone manner and all round internal and external communication skills
• Must be proficient with Microsoft packages including Word/Excel and Outlook
• Accurately update CRM record data following set processes
• Good numeracy and keyboard skills
• Must be a team player, ability to handle pressure and work to set guidelines
• Commitment to providing the highest levels of customer care in dealership and all touch points

Desirable:

• Knowledge of motor trade with knowledge of Pinewood Pinnacle DMS
• Previous experience as a Sales Administrator preferred

In return we offer excellent career opportunities, manufacturer and in-house training, 20 day’s holiday rising to 25 days long service, company contributory pension scheme, staff and family discount scheme.